Instant Headshots

A Turnkey Solution for Large Groups

Headshots are a great value-add for corporate event attendees
For trade shows they are a great attractor to your booth
and, For large companies, instant delivery is a life-saver
  • If it's a company-wide event where you are bringing in team members from all over the region or country, Instant Headshots are a fantastic way to get everyone on the same headshot page, so to speak, to bring some currency and consistency to your Team pages, LinkedIn profiles, brochures, and more.
  • For a trade show, conference, or recruiting event, Instant Headshots are an unparalleled way to draw attention, to associate your brand/company with value, and to easily capture leads.
  • Or for larger companies where you need to capture lots of heads, this is an ideal, efficient solution that takes loads of work off the marketing department's plate.
 

 

 easy, fast, and high-quality

No worries. We got this. Our Instant Headshots offer you:

  • Consistent, amazing headshots throughout the day or event
  • Instant image delivery to subjects via an email link to a private, personal gallery of images
  • Easy participant or staffer photo/retouching selection with delivery directly to the subject – zero work for organizers
  • Great branding for participant sign-up and galleries
  • Optional add-on paid retouching service for subjects
  • Zero-touch, accurate lead generation for post-event marketing

It's a fully-featured, five-star experience. And, as the sponsor or host, none of the logistical or fulfillment work falls on you, but you get all the credit.

there will be zero admin work for you afterward.
we will handle everything and everyone will have their images within moments of being photographed.

How it Works

Our Instant Headshots station needs a minimum 12 feet x 14 feet space, plus easy access/egress. We bring lights, a background, a mirror, some modest prep items, a computer for image review and processing, and an instructional banner.

If this is a single company event, you send us a spreadsheet of all team members containing their name and email, then we seamlessly link that with their image capture. We can also setup a private scheduling page for people to select a shooting time, so we can minimize lines and maximize efficiency.

If this is a lead-capture-focused event, visitors scan a QR code to sign in (or we set up our iPad for quick sign-up), and enter their name and email address. Then, when it is their turn, all they have to do is provide their name.

In either case, each person gets a few minutes in front of the camera, with expert coaching, and then they are sent a link to their images (un-retouched), just moments later via a secure link.

Depending on the service options you have requested:

  • subjects can download any or all of the images and use them for their personal profile, etc. (normal for lead-capture-focused event).
  • subjects can choose the one image they like best for download and/or retouching (normal for single-company event).

When the event is over, if this is a lead-capture situation, we send you a spreadsheet with all the subjects' names and email addresses.

Easy. Fast. Fun.
And everyone has a great new headshot
to share on social, to elevate the brand.

How Much, How Many?

Pricing depends on the size and timing of the event, so we'll need to know more about your event and location, then we can give you a specific quote.

Our Instant Headshots station can capture up to about 20-25 persons per hour (which is up to 150-200 subjects in a full day). We can offer supplemental stations for busier events.

Additional Notes

  • We capture high-resolution images of all attendees and deliver files scaled for online presentation (higher-resolution delivery is also possible).
  • Images can be delivered instantly to subjects, or at the end of the event to the organizer (company).
  • As an option, we can set our system up so that subjects select the image they want to have retouched, then only retouched images will be downloadable by the subject, but final images can also be delivered en masse to the company.
  • A standard commercial usage license is granted to the subject and/or company, as it applies.
  • For public events, a lead list of all people photographed and their contact info is supplied via a spreadsheet.
  • We also capture individual model releases for all persons photographed.
 

 

Optional Add-Ons

Hair and Makeup
So that everyone will look their best, we can arrange for a hair and makeup person to be on-site to give a quick zhuzh or comb-out, fixing stray hairs and dabbing away shiny bits.

Retouching
In a high-volume situation, we can't retouch images immediately, but the images straight from our carefully calibrated system are amazing for online profiles, LinkedIn, and more.

For team photos on your website, and images that need to be output larger, we recommend careful retouching, for which there is an additional per-image fee. We share individual galleries with subjects and they select the image they want to have retouched. We then retouch the image and deliver it back to the subject's individual gallery and/or en masse to the company.